LENOX HOUSING AUTHORITY 6 Main Street, Suite 1 Lenox, MA 01240 US
Meeting minutes
The Regular meeting of the Lenox Housing Authority was held on Tuesday May 12, 2026, at 4:30 p.m. at Turnure Terrace, 36 Old Stockbridge Road
A. The meeting was called to order by Chairman Carol Ramsey at
4:33 p.m.
B. Roll Call: Present – Carol Ramsey, Chairman
Linda Carroll, Member
Deb Prew, Vice Chairman
Kim Graham, Treasurer
Shannon Cella, Executive Director
Barb Keenan, Town Resident
Absent – Jim Mercer, Commercial Property Manager
1. Minutes:
a. Approval of minutes for the regular board meeting of January 13, 2026
Kim Graham made a motion to approve the minutes for the regular board meeting of January 13, 2026, as presented. Linda Carroll seconded the motion. Vote 3-0. Deb Prew abstained due to absence.
b. Approval of minutes for the regular board meeting of March 10, 2026
Deb Prew made a motion to approve the minutes for the regular board meeting of March 10, 2026, as presented. Kim Graham seconded the motion. Vote 3-0. Linda Carroll abstained due to absence.
c. Approval of minutes for the regular board meeting of April 14, 2026
Linda Carroll made a motion to approve the minutes for the regular board meeting of April 14, 2026, as presented. Deb Prew seconded the motion. Vote 3-0. Kim Graham abstained due to absence.
2. Commercial Space:
The director reported that the Chamber of Commerce will be moving in as soon as possible. The director has just received the lease and needs to review it beforehand. Other than that, all commercial properties are running smoothly.
3. Accounts Payable:
a. Monthly Balance Sheets as of February 28, 2026
689 balance is $138,725.72. 400-1 balance which includes the commercial financial report is $117,617.89.
b. Monthly balance sheets as of March 31, 2026
689 balance is $143,401.55. 400-1 balance which includes the commercial financial report is $117,158.62.
c. The Quarterly Operating Statements and Modernization Cost Reports as of March 31, 2026
The Quarterly Operating Statements and Modernization Cost Reports as of March 31, 2026 were presented to the board.
A motion was made by Kim Graham to accept the Quarterly Operating Statements and Modernization Cost Reports for the Lenox Housing Authority's 400-1 and 689 programs as of March 31, 2026 as presented. Motion was seconded by Deb Prew. Vote 4-0.
4. Programs:
a. Rent Collection – There are currently 3 tenants on repayment agreements with money being collected each month.
b. Vacancies: There are 4 vacancies at Turnure Terrace - 40-2C, 40-3C, 40-3D & 40-2D. There are 5 vacancies at the Curtis, #401, #315, #410, #411 & #415. All of the units are in different stages of the vacancy process with current tenants transferring into 2 of the units. 13 Church Street still has a vacant 2-bedroom, wheelchair accessible family unit, which shas been mostly completed and should be rented out fairly soon.
c. Waitlist: 3396 Total Elderly/Handicapped, 10,797 total Family
Elderly list – 1366 Elderly, 2030 Handicapped
4 local/veteran, 25 Local, 34 Veteran
Family list – 2 local/veteran, 42 Local, 69 Veteran
5947 2-bedroom, 3556 3-bedroom
5. Old Business:
a. Abandon Unit Policy
The director presented the final draft of the Abandon Unit Policy to the board.
Kim Graham made a motion to approve the Abandon Unit Policy as amended and presented. Deb Prew seconded the motion. Vote 4-0.
b. Updated Handbooks
The director presented the final drafts of the Updated Handbooks for The Curtis, Turnure Terrace and the Family Units.
Kim Graham made a motion to approve the Updated Handbooks for the Curtis, Turnure Terrace and the Family Units as amended and presented. Deb Prew seconded the motion. Vote 4-0.
6. New Business:
a. FISH #152112 - Turnure Terrace Replace ext. doors - Phase 2 - Certificate of Final Completion
The director presented the board with the Certificate of Final Completion for FISH #152112 - Turnure Terrace Replace ext. doors - Phase 2
Motion was made by Deb Prew to approve FISH #152112 - Turnure Terrace ext. doors - Phase 2 Certificate of Final Completion. Linda Carroll seconded the motion. Vote 4-0.
b. FISH #152110 - Renovate West Street Porch - Certificate of Final Completion
The board was presented with FISH #152110 - Renovate West Street Porch - Certificate of Final Completion
Deb Prew made a motion to approve FISH #152110 - Renovate West Street Porch - Certificate of Final Completion. Kim Graham seconded the motion. Vote 4-0.
c. Work Order Policy
The director and board discussed the idea of putting together a work order policy for the tenants. A draft will be available for the next meeting.
7. Executive Director’s Report
a. Town of Lenox
Congratulations to Barb Keenan who was voted in as a board member for the Lenox Housing. We look forward to working with you.
b. Personnel
None
c. Public Hearing Notices
None
8. Public Speak (3 Minutes)
None
9. Any topic the Chairperson could not reasonably anticipate:
None
10. Adjournment:
Motion was made by Kim Graham to adjourn, seconded by Deb Prew. Vote 4-0.
Meeting adjourned at 5:39 p.m.
Next Meeting – Tuesday, June 9, 2026, at 4:30 p.m. at Turnure Terrace, 36 Old Stockbridge Rd.
Respectfully Submitted,
Shannon Cella
Secretary/Executive Director
A cozy dining area with wooden table and chairs next to large sliding glass doors.