LENOX HOUSING AUTHORITY 6 Main Street, Suite 1 Lenox, MA 01240 US

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    • Home
    • Contact Us
    • Properties
    • OUR BOARD
    • MEETING AGENDA
    • MEETING MINUTES
    • LINKS
    • Employment Opportunities
    • Annual Plan
    • CELL ANTENNA INFORMATION
  • Home
  • Contact Us
  • Properties
  • OUR BOARD
  • MEETING AGENDA
  • MEETING MINUTES
  • LINKS
  • Employment Opportunities
  • Annual Plan
  • CELL ANTENNA INFORMATION

LENOX HOUSING AUTHORITY

LENOX HOUSING AUTHORITYLENOX HOUSING AUTHORITYLENOX HOUSING AUTHORITY

Welcome to LENOX HOUSING AUTHORITY

Welcome to LENOX HOUSING AUTHORITYWelcome to LENOX HOUSING AUTHORITY

Meeting minutes

The REGULAR VIRTUAL meeting of the LHA was held on Tuesday, November 10, 2020 at 4:00 p.m.

The meeting was called to order by Chairman, C. May at 4:00 p.m.

     1.     Roll Call:          Present - C. May, Chairman, D. Kirby, Treasurer, T. Sorrentino, member

                                                     Deb Prew, member, Kim Graham, member, B. Heaphy, Executive                                            

                                                     Director, J. Mercer

                    a.     Tenant Forum:  No requests

                    b.     Minutes Motion made by T. Sorrentino, seconded by D. Kirby to approve the 

                            minutes of the October 2020 meeting.  All members voted in favor. 

                    c.     Curtis Commercial Space:

                           J. Mercer reported that Sue Parsley wants to renew her lease in April.  Jim will talk 

                           more about the yoga studio space at December meeting.  He will have a print out of                 

                           rent paid to date.  Jim will get scope and numbers for pharmacy door and handicap 

                           ramp.  Pharmacy owner asked for another $200 break in rent due to COVID 19.

                           K. Graham said there should be a written agreement for any concessions made

                           with tenants.  Motion made by K. Graham to allow a three-month hardship relief,

                           negotiated on a case by case basis and with board approval.  T. Sorrentino seconded

                           the motion.  All members voted in favor.  The pharmacy will get one more with a $200

                           break that will be in writing and signed off on.  Sue Parsley must notify the board by

                           the end of January about renewing her lease at $1750 a month for two or three 

                           years.

                    d.    Accounts Payable:

                           Barbara reported that as of September 30, 2020, 689 balance is $81,183.85. 4001

                           balance is $159,784.05. Commercial balance is $110,740.40.  Commercial savings

                           is $60,481.73.  All but one rent is paid.  Tenant has been making partial monthly 

                           as per repayment agreement.

                           Old Business:

                           Vacancies - There are two vacancies at the Curtis.  There is one 2-bedroom family 

                           unit being renovated.  A three-family unit is vacant and being renovated. it is wheel-

                           chair accessible. There are two vacancies at Turnure Terrace. 

                           Waitlists - 674 elderly - 11 local, 20 veterans, 2 local/vet.  1841 families- 10 local,

                           30 veterans.  There are around 675 family applicants that don't qualify here because

                           there are only two - and three - bedroom apartments and they've requested a 

                           different bedroom size.

                           Building Property Maintenance - the Curtis parking are has finally been paved.  The 

                           lines will be painted in a few days.  The project took way longer than anticipated. The

                           remainder of the landscaping and tree planting will be done in the spring.  

                           Completion date was supposed to be October 26th.

                           Regulatory Updates - PHN 2020 - 35 - Regulatory waiver regarding senior exclusion.

                           PHN 2020 - 34 - Guidance on tenant selection or hiring of an immediate family

                           member of a board member or LHA employee.

                           Town of Lenox - Cell antenna tenant meeting with Anthony Lepore, Director of City

                           Scape Consultants took place at 2:30 p.m. prior to board meeting.  Atty. Lepore gave

                           a presentation regarding the proposed cell antenna on the Curtis roof.  He stated 

                           that legitimate studies show there are no adverse health effects from the radiation.

                           Radiation from the rooftop cell antenna geos up, not down into the building.  He said

                           he would provide websites with information for the Housing Authority website.  

                           Barbara will also provide a link to the Tri-Town health website's information on cell

                           towers.  After his presentation, he held a Q & A.  Eight tenants attended the meeting.

                           All Board members, Town manager and planner also attended.

                           Personnel Issues - After speaking with Atty. John Liebel and using his suggestions, 

                           Barbara wrote a response to Stephanie Leahy from the office of the Inspector 

                           General on October 21ast.  At the time of hire, the Board approved Mike's taking the

                           truck home since he would be on call after hours and weekend emergencies. He 

                           does the garbage Saturday and Sunday mornings as well.  Truck could not be used 

                           for anything but Housing Authority business.  Ms. Leahy acknowledged she received

                           Barbara's response and would be in touch if needed.  Beginning November 23rd, 

                           Shannon will be out of work 4-6 weeks.  She will be able to work from home after

                           two weeks. 

                           Public Housing Notices - See regulatory updates.

                           New Business:

                           Year End Certifications - 

                           Certificate of Compliance with notification procedures for Federal and State lead

                           paint laws Motion made by T. Sorrentino to accept the Certification of Compliance to

                           the best of the Board's knowledge.  C. May seconded the motion.  All members voted 

                           in favor.  Certification of top 5 Compensation and Certification of Year End Financial

                           Statements and Tenants account receivable data. T. Sorrentino made a motion to

                           accept both Certifications.  D. Kirby seconded the motion.  All members voted in

                           favor.

                           Adjournment:

                           Motion made by D. Kirby, seconded by C. May to adjourn at 5:05 p.m. All members

                          voted in favor.


                          Next Meeting - December 8th.


                         Respectfully Submitted,


                          Barbra Heaphy

                          Secretary/Executive Director


 

                    

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Previous Minutes

November 2019 (pdf)Download
December 2019 (pdf)Download
January 2020 (pdf)Download
March 2020 (docx)Download
April 2020 Minutes (pdf)Download
May 2020 (docx)Download
June 2020 Meeting minutes (pdf)Download
July 2020 (pdf)Download
September 2020 Minutes (pdf)Download
October Meeting Minutes 2020 (pdf)Download
November 2020 Board Minutes (pdf)Download

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